Thursday, 4 April 2013

Resolve the error encountered in synchronizing the OST mailbox due to 2 GB file size limitation

When trying to set-up a connection with MS Exchange server but it starts showing up problems then the situation could be fishy. The connection error, most of the times, is the consequence of synchronization problem, network issues, mailbox corruption, etc. Yet another situation which could be the reason of synchronization error of OST mailbox with the exchange server could be oversized OST.

Let us consider a real-life situation where you try to set up the connection with MS Exchange server, unaware of the fact that the OST has exceeded the 2 GB file size limit. As a result, the following error is encountered:

Errors in background synchronization
Within the Deleted items folder of Microsoft Outlook Express, the synchronization log consists of the following entries:
  • 15:19:28 Synchronizing Mailbox
  • 15:19:28 Synchronizing Folder 'Outlook Security Setting'
  • 15:19:28 Error synchronizing folder
  • 15:19:28 [8004060C-53F-0-550]
  • 15:19:28 The OST has reached its maximum size. To reduce the amount of data in this OST,start Outlook in offline mode, select some item that you no longer need, permanently (press SHIFT + DEL) delete them, then re-sync this folder.
After displaying the error message, MS Outlook gets terminated. However, this problem is encountered in MS Outlook 2002 and earlier versions only as they limit the OST file size to be up to 2 GB only. As a solution to it, the irrelevant and unused items should be deleted from the OST mailbox but if the data items contained within the mailbox gets corrupted then they needs to be repaired in order to make them accessible.

OST conversion can be done by using an efficient convert OST to PST utility which enables the users to access the OST mailbox items in MS Outlook itself. But before you choose a utility for yourself, the main thing that should be considered is that the software should be compatible with the version of MS Outlook and MS Windows which you are using so that compatibility issue does not arise.

Kernel for OST to PST conversion tool is one such expedient software that enables the user to accurately repair and recover the OST mailbox data items such as emails, contacts, tasks, appointments, calendar, to-do lists, notes, etc. The powerful algorithm embedded within the software enables recovery of every single bit of data with precision. After recovering the data, the software allows to save it in PST format which can be accessed in MS Outlook itself.
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